Before Leaving

The majority of exchange students (especially ERASMUS students) need study confirmations for their home university:

• arrival confirmation
• departure or study confirmation

In most cases, the students are provided by their home institutions with these forms which you need to bring to our office in order to get them signed.

Please note that we are not allowed to sign any departure or study confirmations more than 7 weekdays before the actual departure from Regensburg.

If you have a form from your home university, we can issue a confirmation for you.

Please also enter your date of departure in your Mobility Online profile.

Before leaving Regensburg, you have to notify the Foreigners’ Registration Office of your departure date. You will receive the notice of departure form from the International Office several weeks prior to your departure. Make sure to fill in this document and send it to the following email address (not sooner than 7 days before departure):

• All foreign nationals (EU and Non-EU citizens): auslaenderangelegenheiten(at)regensburg.de

• Students with German citizenship: buergerbuero(at)regensburg.de

It is really important that you deregister from the broadcasting licence fee approximately 3-4 days before leaving Regensburg. Please do so after having deregistered from the city of Regensburg.

Make sure to pay all outstanding fees for the broadcasting licence fee before leaving Regensburg.

In case you opened a German bank account with a local bank in Regensburg, you have to book a personal appointment in one of the bank branches in town to close your account before departure. Make sure you do not have any outstanding payments or debts when closing your account.

Students who have taken out health insurance in Germany need to terminate their insurance membership. Please directly contact your health insurance provider and inform yourself about the period of notice.

Please make an appointment with the caretaker of your dormitory for a final room check during which you have to hand over your room keys (book the appointment at least 14 days prior to departure).

Moving out during the weekend or on holidays is not possible.

You have to clean your dorm room before moving out. Also, the bedding has to be cleaned. If this should not be the case, the cleaning costs will be deducted from your room deposit.

Deposit repayments: Please don not be concerned if it takes up to 12 weeks until the room deposit is transferred to your bank account.

In order to receive a complete and correct Transcript of Records you need to complete an exam list in your Mobility Online profile.

You have access to most of your grades via HISinOne (please note that due to internal processes, some grades are not shown in the system, but they will be visible on your Transcript of Records).

The Transcript of Records will be sent to you and your home university by the end of September/ March. Should you urgently need it sooner, please contact us: incoming-international(at)oth-regensburg.de

We will try to process all transcripts within the period prescribed by ERASMUS.